Scientific Poster Guidelines (2019)
Poster Author Information and Instructions
By following the instructions and guidelines below, your poster presentation will go smoothly. Please read all information carefully before coming to the meeting.
Each author will share a poster board with one other author, and each will have a useable area measuring 2’10” (86.36 cm) wide x 3’8″ (111.76 cm) high. This is a portrait/vertical format. Poster materials may not extend outside the assigned half-board.
Attendees may take photos of posters if the poster author agrees. Authors who do not want their posters to be photographed will have to indicate as such on their posters, using an image file supplied by the Society. This image should be placed at the top right corner of the poster at a minimum size of 3″ (7.62 cm) x 3″ (7.62 cm).
- Audiovisual equipment is not permitted in the poster board area.
- When presenting data and health information (including photos), all presenters must have informed consent compliant with human subjects and applicable HIPAA regulation.
- Authors must disclose on their poster whether the abstract has been previously published. If the abstract has been previously published, authors should indicate the date and publication.
- When preparing your poster, please check the poster size guidelines before printing (see above).
- You must register and wear an official Society meeting badge to gain admittance at any time to the poster areas. If you would like to invite a guest (e.g., friend, colleague, etc), he or she must complete a registration. Unregistered guests are not permitted to attend the poster sessions.
- All poster boards will be pre-numbered. Please be certain to mount your poster on the correct board.
- Remember to bring your own pushpins (in your checked luggage). A very limited number of pushpins will be available at the meeting.
- Do not leave personal materials or belongings under poster boards or in the poster area. The Society is not responsible for any articles left in the poster area or elsewhere.
- Please use this suggested format for abstract citation:
Simpson R.S., Barnes P., Disruption of the microRNA pathway; (Abstract/Program #XX). Presented at the 69th Annual Meeting of The American Society of Human Genetics, Date, Location (e.g., October 18, 2019, Houston, Texas).
We do not accept requests to change presentation dates or times, and it is no longer possible to withdraw your abstract. If you are unable to present on the day assigned, please ask a co-author or colleague to present on your behalf.
Effective poster design requires careful thought and advance preparation. The following suggestions will help in preparing effective posters.
- Identify 2-3 principal messages you have to convey. Choose a title that captures your main point.
- Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations.
- Lettering should be at least 1″ (2.54 cm) high.
- Summarize current research in graphic form whenever possible; use charts, tables, graphs, pictures, etc., and minimize the amount of text.
- Arrange materials in columns and use ‘white space’ to help direct readers logically through your poster.
- If you do not want your poster to be photographed, be sure to include the “no photography” image at the top right corner of your poster, at a size of 3″ x 3″ or larger.
- Prepare your poster on laminated poster paper, fabric, or cardboard, allowing for space to mount it on the poster board with push pins.
- Posters should be self-explanatory but not comprehensive. You will supplement and elaborate during your conversations with other attendees.
Tips for Illustrations
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- Your presentation must be readable from distances of at least 3′ (90 cm). Keep visuals simple and clear.
- Provide information in smaller type below the heading. Details of methodology should be brief and should be placed at the end of the legend.
- Simple use of color can add emphasis.
- Do not write or paint directly on the poster boards.
In case your poster does not arrive, we suggest you bring a smaller version of your poster on 8½” x 11″ size paper as well as a copy of the poster on a USB thumb drive so that it can be printed on site. Many airlines now require that poster tubes be checked rather than brought as carry-on luggage. Please check with your airline prior to traveling.
